It is important for condo managers to understand the legislative requirements for the use of proxies and adhere to their ethical obligations when advising their clients.
A proxy form authorizes a proxy to act on the condo owner’s behalf and do one of the following:
- Attend the meeting to count towards satisfying quorum
- Attend the meeting and vote only on routine matters
- Attend the meeting, nominate owners for director positions, and vote on matters subject to specific instructions in the completed proxy form
When handling proxy forms, condo mangers should remember their role as neutral administrators in the process.
The CMRAO has developed resources to help licensees better understand their role as it relates to the use of proxies. Learn more:
Quick reference guide: The Use of Proxies and Proxy Forms
Complete guide: The Use of Proxies and Proxy Forms